Located in Downtown, Charlottesville, VA, Live Arts is a community-based volunteer-driven theater with fearless, wide-ranging programming of high aesthetic value.
In its 27th year, Live Arts is conducting a search for a full-time Technical Director, and for a full-time Volunteer Coordinator.
- Position type: Full-time, exempt
- Reports to: Bree Luck, Producing Artistic Director
- Hours: Tuesday – Saturday normal theater hours, including some evenings and weekends
Live Arts is Central Virginia’s homegrown community theater company. The company operates in a 20,000 square foot facility with two small performance spaces (160 seats and 75 seats), costume shop, scene shop, rehearsal studios, and offices. With a volunteer company of 750 active members, the theater produces seven full-scale productions each year and an additional 30-40 event nights. The company’s budget is around 900K, and the work is supported by a staff of 10 (Producing Artistic Director, Education Director, Box Office, Marketing, Technical Director, Production Assistant, Custodian, Development Manager, Bookkeeper, and this position.)
The Volunteer Coordinator is the chief human (volunteer) resource manager for the organization. Volunteers are the soul and muscle of this organization, and it is the Volunteer Coordinator’s duty to ensure ongoing active recruitment, training, evaluation, recognition, and scheduling efforts for the smooth operation of the theater and the fulfillment of the organization’s mission of “forging theater and community”.
Essential duties, Volunteer Recruitment, Coordination, and Engagement:
- Actively recruit new volunteers from every possible avenue, with a primary focus on face to face/person to person recruitment:
- Recruitment of volunteers from within and through outreach to area businesses and organizations
- Focus on increasing diversity and promoting inclusivity among our volunteers
- Produce and maintain an excellent volunteer guide for prospective volunteers
- Mentor volunteers and the Live Arts paid team in effective volunteer management
- Ensure all volunteers receive an orientation to working at Live Arts and the appropriate training to complete their assigned tasks
- Produce and maintain an exemplary volunteer manual (with regular revisions and updates)
- Establish and oversee completion of a “volunteer agreement” for all volunteers
- Maintain a well-kept and organized “volunteer space” in the Live Arts building, as well as professional, informative, and inviting information boards throughout the building
- Create rubrics and curricula for volunteer education and development opportunities in collaboration with the Live Arts staff
- Collect data on volunteer engagement. Love the data. Track it, sort it, evaluate it, and share it with the staff so that we can learn from it.
- Serve as the chief motivator for all Live Arts volunteers, including producing and coordinating all volunteer events, parties, receptions, and awards (including the annual “Rave Review” party, the annual “Season Kick-Off Party”, and an annual “Volunteer Open House”)
- Collaborate with the entire Live Arts team to create a culture of volunteerism, consistently advocating in support of our most valuable personnel resource
- Support the members of the Live Arts Board by identifying areas of interest at Live Arts in which to become involved
- Develop meaningful and positive relationships with all volunteers
- Coordinate all “all hands” volunteer work sessions, recruiting large teams for significant tasks (trash removal, cleaning, riser painting and chair setting, mailings, etc.)
- Serve as the volunteer coordinator of the Live Arts Gala or other large scale fundraising events – recruiting and assigning over 150 volunteers for this annual event
- Ensure staffing of all production teams for Live Arts productions in collaboration with the Director of Production, Producing Artistic Director, and Technical Director
- Attend all opening nights and other important Live Arts functions where volunteers are involved
- Troubleshoot, cajole, empathize, listen, and support all members of each Live Arts production to ensure a quality production and an incredible experience for all involved
- Support the Live Arts team and environment as a whole by maintaining a positive attitude at all times and in all situations
- Be a cheerleader for the Live Arts team!
- Join the Live Arts team for “All Hands On Deck” tech week support (crazy hours)
- Other duties as assigned
- Represent Live Arts in the Central Virginia volunteer community, at meetings and in general public, including building and maintaining strong relationships with:
- The Center for Nonprofit Excellence
- Piedmont Council for the Arts, or similar organization
- Virginia Theater Association
- The Volunteer Center at UVA (Madison House)
- The UVA Department of Drama
- Habitat for Humanity
- Building Goodness Foundation
- Local contracting organizations (construction and building)
- Lowe’s, Meadowbrook Hardware, Better Living, JoAnne’s and other vendors
- The Boys and Girls Club of Charlottesville
- Various social clubs, The Chamber of Commerce, The Downtown Business Association, Rotary Club, and others
- Represent Live Arts in the national volunteer community by building and maintaining strong relationships with national volunteer organizations
- Track volunteer hours through the our CRM (currently Salesforce).
- Ensure all volunteer vital information is collected and captured in the CRM (email, address, phone numbers, and areas of interest)
- Serve as front-line welcoming committee by answering calls about getting involved at Live Arts and greeting guests in the Live Arts office
- Be proficient and knowledgeable about all aspects of Live Arts operations and productions
- Supply data and narrative as needed for development, marketing, education, and Board reporting
- Health and dental insurance is available to the employee after 30 days of employment
- One week paid vacation in first year, two weeks paid vacation in second year, and three weeks paid vacation after third year
- 8 holidays each year (Thanksgiving Day and day after, Christmas Eve and Christmas, New Year’s Day, Memorial Day, Labor Day, and Fourth of July)
- Bachelor’s degree in theater, performance, education, psychology, or arts administration
- Prior employment experience in a not-for-profit organization with volunteers
- Prior volunteer experience with various organizations, including experience managing volunteers
- Willingness to collaborate with a tight-knit team
- Experience with writing grants preferred
- Must be passionate about theater, education, teamwork, and creating a positive and exciting workplace
- A ready sense of humor and passion for connecting with people
Send a resume, cover letter, salary requirements, and 3 references to:
- BREE LUCK, PRODUCING ARTISTIC DIRECTOR via email@example.com.
- Please put “Volunteer Coordinator Application” in the subject heading of your email.
- We will begin reviewing applications on January 15.
No phone calls or snail mail, please. The application process is rolling until the position is filled.
Any offer of employment is contingent upon a complete criminal background check.
Live Arts is an equal opportunity employer.
Women and minorities are encouraged to apply.